Terms and conditions and Privacy Policy
This public agreement applies to any registered participant at the event and any visitor to the event. The privacy of your personal data is one of our main concerns.
GENERAL INFORMATION:
World of Dance Romania is a private event which refer to organize dance competition & workshops and it is administered by ASOCIATIA PITICU DANCE STUDIO, registered at the Trade Registry no. 35/RA/2019, TAX IDENTIFICATION CODE – CIF 41448460, with headquarters in Traian Popovici Street, No 77 Bucharest 031425 Romania, Bank: ING BANK, IBAN CODE: RO62INGB0000999912282614, SWIFT CODE: INGBROBU , BIC: INGB
Before booking a dance workshop or register to competition, participants should read these Terms and Conditions carefully.
These are the Terms and Conditions on which we agree to provide participants with our competition and all our dance workshops. These terms and Conditions tell participants how we will provide our event to them, how participants or we may change the contract between us, what to do if there is a problem and other important information. If participants are unable to agree with the Terms and Conditions, they must not book or attend the World of Dance Romania event. We will not provide our services and dance classes to participants who do not agree to these Terms and Conditions. If, however, the participants agrees to the Terms and Conditions unconditionally, they may book and attend the event subject always to these Terms and Conditions. Booking dance workshops or attending dance workshops or register to competition shall indicate the participant’s acceptance of the Terms and Conditions in full absolutely.
ASOCIATIA PITICU DANCE STUDIO may amend these Terms and Conditions at any time by posting the amended Terms and Conditions on the site. The version of the Terms and Conditions that applies to the event shall always be the version in force at the time the services were booked.
LOCATION, DATE AND PROGRAM
The date of the event is 23 - 27 23 October 2026. The location for the event will be announced on social media pages and on World of Dance Romania site
There will be a full day competition on 23 23 October 2026 and 8 workshop classes on 24-27 October 2026 with the international choreographer presented on our social media platforms. On 24-27 October 2026, each dance class duration will between 1h 15 min – 1h 30 min long.
PARTICIPANTS MUTUAL RIGHTS OBLIGATIONS and responsibility
If you need documents to confirm your presence at our event, please inform the organizers in advance to prepare them ahead of time.
ASOCIATIA PITICU DANCE STUDIO take seriously their responsibility to ensure the health and safety of all participants, teachers, and volunteers; and takes appropriate measures to make sure the environment is safe for all.
Dance is as an active engagement as any sport, and whilst every effort is made to avoid them, injuries can happen.
Your participation at the competition and dance workshops can involve risk of personal injury. While ASOCIATIA PITICU DANCE STUDIO takes all reasonable care in the conduct of its competition/workshops/classes, it accepts no responsibility for injury or loss caused during participation in the competition or workshop/classes. You are ensuring that you are physically and medically fit for the classes and during the competition/classes you must at all times take care of your own personal safety and belongings.
The organizers strongly recommend that all participants have a valid health insurance on the date of the event. In case of injury to the participants during the event, the organizers, in the absence of such insurance, are not responsible for the health of the participants.
ASOCIATIA PITICU DANCE STUDIO and his staff, are not responsible for the accidents of the participants or other people during the event.
Note that we advise you to take care of all your personal belongings and especially portable electronic devices. ASOCIATIA PITICU DANCE STUDIO will not be responsible for your personal lost or stolen items during the event. ASOCIATIA PITICU DANCE STUDIO is committed to respecting equal opportunities in the organisation of its DANCE educational programs and activities, for all persons regardless of race, color, sex, creed, religion, age, ancestry, national origin, disability, sexual orientation, identity, political affiliation, marital status, veteran status, parental status, and pregnancy. If you need special accommodation or attention, please let us know well in advance by emailing us at [email protected]. We will make every effort to meet your special needs, to the extent that they may depend on us.
ACCESS TO THE EVENT
Access Of Participants
All participants must receive a bracelet to enter the event.
For competitors, On 22 October 2026, a representative of the dance studio or the choreographer of the registered dancers will have to came to the venue, where, they will receive from the organizer, the package that will contain the access bracelets for all registered dancers, the final schedule of the two days of the event and he will receive all the additional information related to the World of Dance Romania competition.
The place and time will be additionally announced on the communication channels of the event (facebook, instagram)
Spectator Access
All spectators and accompanying persons can purchase entrance tickets. Information about ticket prices and a link for purchase will be available on the social media pages of the event as well as on the event website: https://www.worldofdanceromania.com
CAREFUL!
The number of spectators tickets is limited.
Ticket sales may be closed at any time without notice.
On the spot, on the day of the event, it will not be possible to purchase entrance tickets.
TECHNICAL DETAILS
Technical Specifications Of The Scene
Size of the working area of the main stage: 12m width, 09m depth minimum.
Due to time constraints, technical rehearsals CANNOT be organised on the main stage.
Location And Clothing
There will be 2 (two) rooms inside the building of the location (separate for men / women), which the participants can use to leave their outer clothing. For changing into stage costumes, any free space outside the actual competition hall can be used, but without blocking the spaces that belong to the places of fire exits.
PRIZES
World of Dance Romania Championship Series awards prizes to the dance teams whose participants placed on his competion World of Dance Romania Championship series for 1st , 2nd and 3rd in each division.
The team that accumulates the highest score of the World of Dance Romania 2026 edition, among the 1st place winners of the Pre Junior Team Division, Junior Team Division and Team Division categories will receive the Grand Trophy of the Competition consisting of a cash prize. The value of the prize will be announced on media channels.
Additional prizes will be awarded in some categories for the best theme, best costume and audience reaction. The prizes for each individual category will be announced on the media channels of the World of Dance Romania event (facebook, instagram)
The prizes awarded are taxable and are taxed according to the legal regulations in force.
CODE OF CONDUC
Participants at competition/ dance workshop/classes must present themselves in a tidy manner at all times.
In order to maintain the high standards of our event, ASOCIATIA PITICU DANCE STUDIO reserves the right at its sole discretion to refuse admission or participation to any participant who is deemed to be acting inappropriately. This includes, but is not limited to, behaviour that displays an actual or perceived conflict of interest or behaviour that hinders the learning of others participants.
ASOCIATIA PITICU DANCE STUDIO expects all participants to be polite and well mannered towards other participants and their instructors at all times. If a participant is excluded for unacceptable behaviour they will not be entitled to a refund and in extreme circumstances. ASOCIATIA PITICU DANCE STUDIO reserves the right to cancel the contract with the participant completely and immediately without notice in which case no refund will be due to the participant.
Participants are expected to arrive on the time announced. Dance is a physical activity that requires the body to be warmed up in order to execute movement safely. Late participants miss the proper
warm-up and therefore may sustain an injury. Participants who arrive more than 10 minutes late may be asked to observe the class for reasons of health and safety.
For participating as a dancer at our event, all the participants must wear appropriate clothing and footwear for the type of activity they will engage with during the performance. Should the workshop practitioner deem the attire unsafe, we reserve the right to prevent the student from taking part in the activity. This is done as a matter of health and safety.
During the events, participants are expected to behave in a polite manner. They are expected to listen and we discourage unnecessary talking. If a participant is causing disruption to others’ learning they may be asked to leave the room. Any unacceptable behavior from participants and/or parents/carers will not be tolerated. Unacceptable behavior by pupils may result in exclusion from current and/or further activities. Parents or family members may be banned from premises, events and/or performances.
ASOCIATIA PITICU DANCE STUDIO recognise that every child has the right to enjoy a life free from bullying; therefore we will always take seriously all allegations of bullying and are committed to deal with it effectively when it does happen. We will always endeavour to work with all the participants and parents to prevent it from happening.
Appropriate Physical Contact Policy
Teaching dance is a physical activity and appropriate physical contact between students and teachers in class in essential to training. ASOCIATIA PITICU DANCE STUDIO recognize that such physical contact is a potentially complex area, and the company also fully recognizes it’s responsibilities for safeguarding students and teachers and for protecting their welfare.
The following principles and procedures are in place to fulfill the company’s obligations:
- Contact by the teacher is made with a particular awareness of the needs of each individual to assist the dancer in correcting placement.
- All teachers will treat any physical contact with due sensitivity and care, and with due regard for the wishes of the dancer.
- Contact will not involve force or the use of any instrument.
- Teachers will be mindful of location and avoid situations where they are isolated from the students. Dancers and parents are encouraged to discuss any worries with any member of staff or an independent listener.
Media Use Rights Permission
We ask parents/guardians to grant permission for ASOCIATIA PITICU DANCE STUDIO to take photographs and videos of the dancers. No personal information is ever used or linked to the photographs.
We ask for full rights to use the images resulting from the photography/video filming, and any reproductions or adaptations of the images for fundraising, publicity or other purposes to help achieve the group’s aims. This might include (but is not limited to), the right to use them in their printed and online publicity, social media, press releases and funding applications.
Safeguarding
Our prime responsibility is the welfare and well being of all children in our care. As such we believe that we have a duty to the children, parents/main carers and staff to act quickly and responsibly in any instance that may come to our attention.
All staff and volunteers employed directly by ASOCIATIA PITICU DANCE STUDIO will be first aid trained.
We may from time to time contact you individually about other carefully selected ASOCIATIA PITICU DANCE STUDIO services which we think may be of interest to you.
Payment Policy
We request payment in advance on the event (see our website page for prices). For refunds please see the refund policy page.
General Data Protection Regulation – GDPR
By registering yourself or the people in your dance team, you and the team members automatically consent to the processing of personal data by ASOCIATIA PITICU DANCE STUDIO .
Any personal data received during the registration of a participant, spectator, coach or companion will not be transferred to third parties except where the law allows or requires, or where you have given permission to do so, and will be allocated on request to the official correspondence of the event.
By completing the registration procedure, you automatically agree that you assume all responsibility for the use of copyright and/or related rights (fragments of musical works and/or entire musical works) and all possible objections and/or claims of copyright holders. Copyright will be resolved by you independently (without the organizer’s involvement) in accordance with the procedure established by the legislation in force. The organizers and partners of the World of Dance Romania event are not responsible for your use of copyright and/or related rights during the event and the display of these events in real time and/or in the internet recording.
By completing the registration procedure, you completely waive any rights to the photo and video materials made within the project, which depict you (or your performance) and/or your property and you recognize the full right of the organizers to use the above materials at their discretion., including for editorial, commercial purposes, including, but not limited to, by displaying such materials in real time and/or recording via the internet, as well as for any other purposes.
Refunds in case of refusal to participate are considered individually after the event in each case. It is possible that refunds will not be made or will not be in full depending on the organizer’s decision. The organizer reserves the right not to make refunds. The organizer does not compensate any financial and moral loss of the participants and spectators.
When registering for the event, participants and spectators automatically waive any claim against the organizer. Reimbursements for participation, tickets for spectators and workshop-type courses, in case of postponement of the event due to force majeure (military actions, restrictions on mass events, quarantine, etc. Funds are deposited by the organizer for participation in the postponed event. Date and the place of the postponed event will be announced additionally. The organizer does not compensate any financial and moral loss of the participants and spectators. At the time of registration for the event, the participants and spectators automatically waive any claim against the organizer.
ASOCIATIA PITICU DANCE STUDIO reserves the right to change these terms and conditions at any time for the benefit of the business, staff or participants.